Asab Al-Nizam
In many companies an invoice passes through two people: a salesperson records it, then the accountant re-types it as a journal entry at the end of the month. Every re-typing is a chance for error, and every delay means the numbers are old the day the manager needs them.
Every document posts its own entry
In a system built around accounting, the invoice does not wait for the accountant. The moment it is saved, its balanced entry is posted: the customer is debited, sales and tax are credited, and the cost of goods comes out of inventory. The same goes for purchase invoices, receipts, production orders and payroll runs.
No deletion, only reversal
A saved document is never deleted. Cancelling it posts a reversing entry that undoes its effect, and editing it reverses the old entry and posts the new one. The trail of every movement stays clear for the auditor, and no number disappears from the books without a reason.
So what does the accountant do?
- Reviews the trial balance on any day, not just at month-end.
- Traces any figure from the report to the entry to the document that created it.
- Analyses profitability and receivables instead of spending the day on data entry.
A chart of accounts that fits you
Automatic entries do not mean imposed accounts. Every company builds its own chart with its own levels and chooses the account used for each type of movement, so the system posts to its accounts.
The result: books that are up to date every moment, and an accountant whose time goes to the numbers that drive decisions.
